Holmwood 2nd March 2003

Start and finish procedures

 

 

Start / Finish set up

 

Drop any equipment at start and then park in small car park in Mill Rd.

Start / finish laid out 8am Sunday morning.

            Put up tent for clothing, trail maps, spare SI cards

            Put up 2 chairs in tent for officials / first aiders to shelter

            Lay out start box for Colour coded

            Lay out start line for Trail race

            Put up start kite (forest team do this)

            Put up clear station & sign

            Put up start unit

            Collect hand held SI check unit

            Put up start banner next to CC start

            Put up CC and trail start signs

            Set up bleeping start clock – connect batteries

            Set out drinks table, cups, water bottles, rubbish bags

            Put up finish banner and tape route back to start area

            Put up download / clothing sign on path back from finish

            Put up event centre ß sign at clothing tent

 

Clothing dump tent & drinks

 

All competitors may leave a bag in the tent, but it is at their own risk. The two starts are right outside and the finish only about 100m away.  If there are a couple of first aiders (St John Ambulance) here they can shelter in the tent and use the chairs.  Post race drinks are just outside the tent.  One person will need to come down to the event centre to fill the bottles with water and squash.  Please could somebody bring a couple of folding chairs.

 

Colour Coded start procedure

 

There are no master maps at start – all copying is done at the event centre

 

Start box is split into six lanes, one lane for each colour. 

 

WHITE

YELLOW

ORANGE

LT GREEN

GREEN

BLUE

 

 

It is a punching start.  Competitors can enter the start box for their colour course, when they are ready and start on the minute beeb. Whilst they are in the start box use the hand held SI check unit – check all competitors –if problem ask competitor to use clear station and then recheck.  If still a problem give them a spare SI card but make a written note of the SI card number and their name.

 

Keep competitors on the same course apart by 1 minute.   Courses are white / yellow / orange / light green / green / blue.  Competitors from the same club on the same course should be 4 minutes apart.  Make sure all competitors dib their SI card in the start unit.  This is a vital safety check on knowing who started and when.  There will be SLOW officials starting at about 9.45am and also at the end until about 12.30.   The start can be cleared up from 12.30pm unless the organiser says otherwise.  The start unit has to go to the event centre as soon as possible after 12.30pm

 

Trail Race start

 

10km Trail – Briefing by trail start official at 10.55am.  Check competitor numbers on start line.  Make written note of highest number and any missing numbers in sequence.  Numbers allocated are 1-60.   Pre-marked and bagged maps handed out on start line straight after briefing.  Give one minute warning to start time.  Mass start at 11am (or nearest minute).  Make note of exact start time.  Late arrivals start at the trail start officials discretion. 

 

6km Trail – As above, briefing at 11.10am and number allocation is 61 to 100.  Mass start time is 11.15am.

 

Starts are timed starts, no punching start.  Any adjustment to times if start is delayed will be done later on the computers in the event centre.

 

Finish

 

Finish for all courses is in a clearing about 100m from start.  One person needs to make sure that all competitors dib in the finish unit.  This is especially true of the trail race competitors, wearing race numbers, who may think the finish is like a cross country finish.  The walk back to the start will be marked.   Please collect race numbers and safety pins from all trail competitors and place in box

 

Timetable

 

Colour Coded Start

0800   Tent and drinks dropped off at start

0800   Set up clothing dump tent at start & drinks (2)

0945   Colour coded start ready – SLOW helpers starting early

1000   Colour coded starts open officially  / First Aid arrives

1045   late start helpers finish run

1120   Late helpers swop over (2)

1215   Last official start – some SLOW helpers starting until 1230

1230   Clear up start

___________________________________________________________

Finish

1000   Man finish (1)

1200   Late finish helper swop over (1)

1430   Take down clothing dump tent & clear up finish

1500   Collect in signs & tapes back to event centre / First Aid finishes

 

Trail race Start

1045   Late start helpers finish run

1050   10km Trail race briefing       (1)                               Andy Robinson

1059   hand out 10km maps            (2)

1100   10km mass start

1110   5km Trail race briefing         (1)                               Andy Robinson

1115   5km Trail race start

 

Parking for officials

 

There is a small car park round the corner in Mill Rd but it only holds about 12 cars.  If this is full please park across the other side of the A24 in Bletchets Green Road in South Holmwood and walk back via the subway. 

 

See also Officials parking

 

Officials

 

Please report to Don McKerrow at the start

 

Name

Role

begin

end

location

Run

Park

 

START / FINISH

 

 

 

 

 

Don McKerrow

Set up start / finish

8.00am

9.30am

Start

 

South Holmwood

Pip McKerrow

Set up start / finish

8.00am

9.30am

Start

 

South Holmwood

Ali McKerrow

Set up start / finish

8.00am

9.30am

Start

 

South Holmwood

Richard Catmur

Set up start / finish

8.00am

9.30am

Start

 

South Holmwood

Sue Lomas

Drinks / Clothing (early)

9.00am

11.30am

Start

late

South Holmwood

Ali McKerrow

Drinks / Clothing (late)

11.30am

2.30pm

Start

early

South Holmwood

Ran Geffen

CC start (early)

8.30am

11.30am

Start

late

South Holmwood

Erica Geffen

CC start (early)

8.30am

11.30am

Start

late

South Holmwood

Philip Robinson

CC start (early)

8.30am

10.50am

Start

late

South

Holmwood

Andy Robinson

Trail briefing

10.55am

11.15am

Start

n/a

 

Philip Robinson

Trail Start

10.50am

11.20am

Start

 late

South Holmwood

Don McKerrow

Trail Start

10.50am

11.20am

Start

9.45am

South Holmwood

Patricia Robinson

CC start late

11.30am

12.45pm

Start

Early

South

Holmwood

Pip McKerrow

CC start late

11.30am

12.45pm

Start

9.45am

South Holmwood

Don McKerrow

CC start late

11.30am

12.45pm

Start

9.45am

South Holmwood

Richard Catmur

Finish (early)

10am

11.45am

Finish

late

South Holmwood

Michael Walter

Finish (late)

11.45am

3pm

Finish

early

South Holmwood

 

Planner:  John Dowty  home phone 020 8940 7288 mobile 0771 471 1122   john.dowty@btinternet.com

Organiser:  Andrew Trimble home phone 020 8715 8036 mobile 07885 062056 trimble@blueyonder.co.uk